Today’s businesses call for quick turnaround times. There are multiple deadlines and unclear priorities, all calling for immediate attention. Misalignment within teams and lack of communication can intensify day-to-day responsibilities. As a result, employees feel burnt out faster with a lack of motivation and bouts of anxiety. 

Recent study reveals that most employees are only productive for 31% of their working day. Missed goals, complicated time management and stress are its key drivers. But smart measures to empower workplace productivity can turn this around. 

1. Clarify Goals And Deadlines 

Problem: Most teams lack knowledge about the larger purpose of the assigned projects. This is a result of poor communication and management. As a result, everyone starts working in different directions and miss priorities.

Solution: Understanding the purpose and project goals fosters a shared purpose. This empowers teams to work towards a common goal and achieve them faster. Setting realistic goals and deadlines, teams motivates teams to perform well. This reduces confusion, strengthens communication and coordination. 

2. Leverage Tools and Technology

Problem: Manual priority management is tedious. This results in an increase in inaccuracy, wasting time, and efficiency at work. The risk is an increasing inaccuracy increases and so does the waste of time and labor. Amidst the busy schedule, it becomes challenging to track progress and visualize dependencies.

Solution: Workplace productivity management tools like Jira and Toggl Track can change this. These time management tools help create structure-based workflows and track progress better. This way, team members cater to their tasks without having to create their own tools. By leveraging existing tools, teams can utilize their team to deliver high-impact work every single time. 

3. Say NO When Need Be

Problem: Studies show that 65% of workers suffer from workplace stress. These numbers are only increasing each year. Overloading employees with too much to manage at once is the key cause of this problem. Eventually, it affects how they perform at work and miss important timelines as well. 

Solution: Sometimes, it is important to say NO when need be. Teams must be inspired to deny taking up added tasks with limited bandwidth. Establishing clear boundaries can improve productivity, communication and encourage a healthy working environment. 

4. Delegate Work Wisely 

Problem: Each employee has their strengths and weaknesses. Random distribution of work across employees is a typical way of distributing tasks. As a result, it takes longer to achieve deadlines, meet goals, and drive strong outcomes. Teams also burn out faster and lose motivation to manage competing timelines. 

Solution: Managers should take time to delegate work smartly between team members. Each employee’s strengths and weaknesses must be taken into account. This way, team members can take up tasks they specialise in, boosting confidence.

5. Communicate and Communicate

Problem: Lack of communication often ends in poor teamwork and weak project management. It increases inaccuracies, misunderstandings and duplicates efforts. This results in missed deadlines and stress which automatically reduces workplace productivity.

Solution: Effective communication should be encouraged across teams. Regular feedback sessions can help everyone be on the same page. Creating specific sub groups for each project can foster collaboration and improve communication. By doing this, teams can manage their problems faster and gain support from each other in need. 

6. Review and Reassess Timely

Problem: Failure to review tasks means producing the same inefficient work. Team members also become more prone to repeating mistakes. Eventually, their time and effort go to waste, hampering workplace productivity. In severe cases, this can increase burn out and mental stress considerably. 

Solution: Teams must take time to review and reassess their work on a regular basis. Here again, feedback sessions can bridge the gap between what works and what doesn’t. When the team is aware of their mistakes, it becomes easier to rectify them. Over time, it will reduce their workload and challenges, improving productivity. 

SpaceOf Approach: Empower Teams To Manage Multiple Priorities in A Healthy Manner 

While priorities cannot be sidelined, the right measures can help manage them effectively. At SpaceOf, we believe in a healthy approach to managing work-related priorities. We empower organizations to automate tasks to simplify and streamline operations. Our teams encourage them to focus on employee mental health and workplace productivity. 

Communicating problems clearly and keeping clarity at the top are key. We also push organizations to set realistic goals by addressing the ‘why’ behind each project. Creating actionable tasks and breaking down these goals builds a clear roadmap for everyone. Integrating SMART goals into each project can also speed up the process. 

By adopting these simple yet powerful measures, teams can achieve goals faster. This way, they can also produce better work and build a collaborative working environment. Eventually, they will also learn to manage deadlines better which will bring more profitable results.